Purchasing Assistant

QUALIFICATIONS:

• Graduate of any 4-years Business course.

• 1-2 years of Purchasing/Inventory experience.

• In-depth knowledge of purchasing functions, inventory and supply management systems.

• Excellent communication, negotiation and interpersonal skills.

• Ability to work with minimal supervision.

• Strong organizational skills, a good understanding of sourcing and the ability to maintain

vendor relationships.

• Direct experience with spreadsheet computer applications.

• Ability to use purchasing software.

• Willing to travel within Metro Manila and outside Metro Manila as needed. (Travel expenses

will be shouldered by company)

• Willing to work onsite and willing to be assigned in Ortigas.

RESPONSIBILITIES / JOB DESCRIPTION:

• Establish a proper system for the main warehouse.

• Responsible for inventory management in the warehouse.

• Will need to manage and monitor physical arrangements of the goods in the warehouse from

time to time.

• Responsible for the accurate monitoring and recording of the receiving, retrieval, and

distribution of goods in the warehouse, in a timely manner.HLA PHILIPPINES 2024

• Assist in all purchasing activities and tasks.

• Maintain complete updated purchasing records/data and pricing in the system.

• Physical stock verification, and preparation of monthly stock statements/reports as per timeline.

• Responsible for checking and verifying supplier invoices/delivery orders invoices.

• Ensure timely submission of all invoices and delivery orders to Finance Department.

• Create and maintain a detailed inventory list of all incoming, outgoing, and current supplies.

• Sourcing materials, goods, products, and services, and negotiating the best or most cost-

effective contracts and deals.

• Coordinating with the project team and following up on delays or orders that have been

rescheduled.

• Expedite and follow up with suppliers for on-time delivery to support operations.

• Proper filing for both purchasing and warehouse documents and reports.

• Assist Store equipment setups or installations as needed.

• Any other duties assigned by the Management as and when deemed necessary.